The more value you can get out of your cloud tools, the better. But many companies have multiple resources at their fingertips within an application and don’t even know they are there. They miss out on things that could be saving them tons of time and money.
At Texas I.T. Pros, we help companies make the most of their digital tools. We also offer a freebie of our own, our free Wise County Internet Search to find the best ISP for your needs.
One of the platforms that are packed full of several freebies and additional value is Microsoft 365. Beyond the standard tools you find, such as Word, Outlook, Excel, and OneDrive, you have multiple resources that include everything from images to databases full of information.
As of November 2020, 651,200 companies in the U.S. use Microsoft 365.
If you’re a Microsoft 365 user or considering the platform for your small business, you’ll want to check out all these freebies in the tool that you may not realize are there.
Professional Stock Images
Companies can spend a lot of money on professional images for their website, brochures, and digital marketing activities. If you subscribe to Microsoft 365, you get thousands of professional stock photos to use at no extra cost!
You’ll find images for just about any type of industry, from construction to medical. As well as concept images you can use to spruce up your PowerPoint presentations.
To access these free stock photos, just open Word or PowerPoint, then: Click Insert > Pictures > Stock Images
Databases of Facts & Figures in Excel
There’s a feature in Excel that is tucked away on the Data tab called Data Types. This feature can save you a lot of research time and associated costs by connecting you to databases filled with information on nearly 20 different core information areas (medical, terrain, foods, plants, locations, etc.).
For example, say that you need to come up with a menu that includes nutritional information for all the dishes. This could mean hours of searching online separately for details on calories, cholesterol, etc. for each food. Then, you have to copy/paste or retype that information into your spreadsheet for calculations.
When you use Data Types, you can simply enter your list of foods (lemon, butter, salmon, etc.) then classify those as the data type “Foods.” Once you do that, you are linked to a database of all types of facts about foods. Click the fact you want, and for each food, the fact will automatically populate into your spreadsheet.
To use Data types:
- Type your data into a column and highlight it.
- Click the Data tab.
- From the Data Types window, choose your data type (there are several to choose from).
- This converts your data into a “data type.”
- Highlight your data and click the database icon that appears at the top.
- Choose the information you want, and it will populate into the next open column on the right.
Within the free stock photos area of Microsoft 365, you’ll find a section that includes cut-out people. These are high-quality graphics of people in all types of positions.
You can find businesspeople, families, and a diverse set of human beings of all ages, types, and cultures. You’ll also find them in different positions:
- Holding a mobile device
- And more
Using this freebie, you can create more professional-looking marketing and concept materials and overlay one of the cut-out people with your products.
Video clips are another asset that many websites need, but they can be expensive to purchase. Videos can bring a website or digital marketing campaign to life and drive more leads.
54% of consumers say they want to see more video content from companies they support.
From inside Word or PowerPoint, click on Insert > Pictures > Stock Images > Videos.
You’ll find multiple video clips that you can use, all at no additional cost (they come free with your M365 subscription!). You can hover over them in the preview pane to play them before choosing which one you want.
If you’re paying for a subscription to a grammar editor and have Microsoft 365, then you may want to check out Editor in Word. It’s a built-in grammar editor that does much more than just correct spelling or punctuation.
You’ll see it at the far right of the Home tab, and when you open it, you get several suggestions for improving your content. These include recommendations for:
- Punctuation Conventions
If you use Outlook.com, you’ll also see Editor included there to help with writing professional emails.
Get Expert Guidance for Improving How You Use Your Cloud Tools
Texas I.T. Pros can help your Denton or Wise County business discover untapped value in your cloud tools that you may be overlooking.
Contact us today to learn more! Call 940-239-6500 or reach out online.